HOA Meeting Info

HOA Board Meeting

HOA Board Meeting Rules

Topics for discussion will be determined only by the posted Board Meeting Business Agenda. All owners who wish to be included on the Board Meeting Business Agenda shall provide a written request to the Property Management two (2) business days prior to the Board Meeting and the written request must state the business purpose and topic to be included on the next Board Meeting Agenda. The owner included on the Board Meeting Agenda will be recognized by the Board Meeting Chairperson and given the meeting floor for a maximum of three (3) minutes.

Meeting agenda’s are only required to be posted in the building before a meeting.  All email communication that is sent to you is done as a courtesy and not required.

Owners/Residents/Renters are allowed to attending the meeting, however, only in an observer capacity only.  The HOA Quarterly Board meetings are for the HOA Board members to work, discuss and finalize all board business.

Open discussion and interjection from owners, residents, renters in attendance is not permitted at any time.

During the open forum of the meeting, each attendee may address the board for up to three minutes. A director or manager may briefly respond to statements made or questions posed. Speakers must observe rules of decorum and not engage in obscene gestures, shouting, profanity or other disruptive behavior. If a speaker is in the middle of a sentence when time is called, he/she may finish their thought before sitting down. The time guidelines ensure that others will have an opportunity to speak. Speakers may not allot their time to others. All persons must follow the Meeting Rules listed at the bottom of the agenda.

In addition, our meeting rules are as follows:

No audio or video recording are allowed by attendees. However, the Secretary may record the meeting to aid in the preparation of minutes. The recording is deleted once the minutes have been prepared.

As provided in the Open Meeting Act members may observe the meeting but do not have the right to participate in the Board deliberations or votes.

Members may address issues during the Open Forum portion of the meeting. Attendees may not engage in obscene gestures, shouting, profanity or other disruptive behavior. If attendees become disruptive, they may be expelled from the meeting and fined.

We do encourage attendance to HOA board meetings from homeowners, residents and renters, however, we ask that those in attendance please remain respectful and follow the rules.

Those that continue to be disruptive and talk out of turn will be asked to leave the meeting.

If you need further clarification of the rules please reach out to the board or HOA Property Management company.